Geo-Logic Associates, Inc. (GLA), a multi-disciplinary civil and environmental consulting firm with more than 300 professionals in 29 offices in the United States and an office in Peru, is currently seeking a part-time junior staff accountant with potential start date of May 1st. The junior staff accountant will be responsible and accountable for performing a variety of general administrative and clerical tasks within the office to support daily operations. Applicable duties will support each of the reception, accounts payable, and billing departments.
Office Location: Ontario, California (Headquarters)
Job Requisition Number: 1050
Salary range: $18.00 To $20.00 Hourly
Key Responsibilities and Duties
Reception
- Answer phone calls and transfer to the appropriate parties.
- Greet and direct visitors arriving at the office, alerting the appropriate staff of arrivals.
- Review, organize, and properly distribute incoming physical and electronic mail.
- Maintaining a safe, clean, and tidy office space.
- Receive, unpack, organize and store deliveries of office supplies.
- Assisting other employees with preparing and mailing packages or documents.
Accounts Payable
- Scan, organize, and maintain an Excel file log of all of incoming vendor invoices received.
- Route vendor invoices to various parties and follow up as needed to gather approvals.
- Monitor vendor invoice approval process, facilitating resolution of missing invoices and/or invoice discrepancies with vendors and outstanding approvals with internal parties.
- Input approved vendor invoice information into our accounting software.
Billing
- Collaborate with project managers to manage WIP, revenue, and AR balances according to our established policies, procedures, and individual contract requirements.
- Prepare draft invoices according to project manager input in a timely and accurate manner.
- Facilitate collection or creation of supplemental billing documentation and detailed expense back-up to accompany invoices as required by clients.
- Confirm project manager approval of draft invoices and submit approved invoices to clients.
- Respond to inquiries from various parties on billing issues in an accurate and timely manner.
- Prepare and provide various internal billing/project related reports as requested.
- Proactively identify billing or reporting issues and identify solutions. Research and resolve any billing discrepancies, escalating issues to the billing manager as appropriate.
Qualifications:
- A bachelor’s degree, particularly in accounting or a related field, is preferred.
- 1 year of experience in billing, accounts payable, or another related function is preferred.
- Must have excellent customer services skills and communicate effectively and professionally with both internal and external clients in person, in writing or on the phone.
- Must work with attention to detail and prioritize accuracy.
- Must have strong organizational, planning, time management, and prioritization skills with the ability to manage a wide task load with frequent interruptions.
- Must have reasonable analytical and problem-solving skills.
- Must have proficient personal computer software skills, particularly with Excel and the other Microsoft Office Suite products.
- Availability- 20hrs a week.
Physical Demands and Working Conditions:
- Frequently requires the ability to work on a computer or other close vision tasks.
- Occasionally requires the ability to lift 20 pounds of material.
Candidate Must:
- Be eligible to work in the United States
Benefits:
GLA offers a comprehensive benefits package including paid vacation, sick leave, health, vision, and dental insurance, and a 401(k) retirement plan. Click here to learn more.
Applicants who are unable to apply online may submit their resume and cover letter by mail to: Human Resources, Geo-Logic Associates, 2777 East Guasti Road, Suite 1 Ontario, CA 91761. (Resumes submitted through postal mail must indicate reference requisition #1050 on the front of the mailing envelope).