Geo-Logic Associates (GLA) is an employee-owned, multidisciplinary, civil, geologic, geotechnical, hydrogeologic, and environmental consulting firm. The firm was established in 1991 and currently operates out of 29 US office locations and an affiliate office in Peru. GLA is currently seeking a full-time staff accountant. A staff accountant is responsible and accountable for performing a variety of general administrative and clerical tasks within the office to support daily operations. Applicable duties will support each of the reception, accounts payable, and billing departments.
Office Location: Ontario, California
Job Reference: 1078
Key Responsibilities and Duties:
Reception
- Answer phone calls courteously, assist as needed, and transfer to the appropriate parties.
- Greet and direct visitors arriving at the office, alerting the appropriate staff of arrivals.
- Review, organize, and properly distribute incoming physical and electronic mail.
- Maintaining a safe, clean, and tidy office space.
- Receive, unpack, organize and store deliveries of office supplies.
- Assisting other employees with preparing and mailing packages or documents.
Accounts Payable
- Scan, organize, and maintain an Excel file log of all of incoming vendor invoices received.
- Route vendor invoices to various parties and follow up as needed to gather approvals.
- Monitor vendor invoice approval process, facilitating resolution of missing invoices and/or invoice discrepancies with vendors and outstanding approvals with internal parties.
- Input approved vendor invoice information into our accounting software.
Billing
- Collaborate with project managers to manage WIP, revenue, and AR balances according to our established policies, procedures, and individual contract requirements.
- Prepare draft invoices according to individual client requirements and project manager input, in both a timely and accurate manner.
- Facilitate collection or creation of supplemental billing documentation and detailed expense back-up to accompany invoices as required by clients.
- Confirm project manager approval of draft invoices and submit approved invoices to clients.
- Respond to inquiries from various parties on billing issues in an accurate and timely manner.
- Prepare and provide various internal billing/project related reports as requested.
- Proactively identify billing or reporting issues and identify solutions. Research and resolve any billing discrepancies, escalating issues to the billing manager as appropriate.
Qualifications:
- A bachelor’s degree, particularly in accounting or a related field, is required.
- 4 years of experience in billing, accounts payable, or another related function is required.
- Prior experience using Deltek Vision or Deltek Vantagepoint accounting software is required.
- Must have excellent customer services skills and communicate effectively and professionally with both internal team members and external clients, in person, in writing, or on the phone.
- Must work with attention to detail and prioritize accuracy.
- Must have strong organizational, planning, time management, and prioritization skills with the ability to efficiently manage a wide task load with frequent interruptions.
- Must have exceptional analytical and problem-solving skills.
- Must have proficient personal computer software skills, particularly with Excel and the other Microsoft Office Suite products.
Physical Demands and Working Conditions:
- Frequently requires the ability to work on a computer or other close vision tasks.
- Occasionally requires the ability to lift 30 pounds of material.
- Must be available to work in the office from 8 am to 5 pm on all weekdays.
Candidate Must: Be eligible to work in the United States
Type: Full Time
Pay range: $19.00 To $22.00 Hourly
Benefits: GLA offers a comprehensive benefits package including health/dental/vision insurance, 401(k) retirement plan, life insurance, flexible spending accounts, vacation leave, sick leave and profit sharing.
To Apply: Click “Apply” below to submit your cover letter, resume and application. Applicants who are unable to apply online may submit their resume and cover letter by mail to: Human Resources, Geo-Logic Associates, 2777 East Guasti Road, Suite 1 Ontario, CA 91761. (Resumes submitted through postal mail must indicate reference Requisition #1078 on the front of the mailing envelope).